Transparency and compliance with the candidate's personal data protection rules are one of the key factors for successful recruitment and the confidence-building integration of the new employee or mobile employee.
Natixis has appointed a Data Protection Officer (DPO) who independently ensures that the processing of personal data implemented by NATIXIS complies with applicable regulations.
This notice gives you the information you need to understand our recruitment process, what type of data NATIXIS will collect, how your data will be used and protected, how long it will be retained, and the rights you have over your data.
Recruitment process
In accordance with the Portuguese Labour Code, we inform you that our recruitment process includes:
A first selection based on the CVs received, then for the selected candidates, interviews, and possibly graphological analyses and/or psychotechnical tests. The results of these tests will be returned to you on request, they will only be kept in your file if hired.
What data?
As part of its recruitment process, NATIXIS collects, processes and confidentially stores the following categories of information:
- Information contained in your Curriculum Vitae,
- Information contained in your cover letter,
- Information contained in interview reports, notices, potential tests and letters of recommendation.
This information includes, in whole or in part, identification documents (civil status, identity, address, images...), statements on personal life (family situation, leisure...), statements on professional life (professional training, distinctions...), information of an economic and financial nature (current salary and requested), and log data (IP address, logs, etc.) in case of online connection.
They can be collected through the recruitment firms with which NATIXIS collaborates, or from sources of public professional social networks (e.g. LinkedIn).
NATIXIS' legitimate interest in collecting and processing this information is to be able to select the candidate that best meets its expectations on the basis of a rational decision.
Mandatory and optional data
Answers to questions preceded by an asterisk (in case of a form) or identified as such are optional and inconsequential for the review of the file. In other cases, the lack of response may compromise your candidate's good follow-up.
Who has access to your data?
NATIXIS takes all necessary measures to ensure the security of the data it has collected but also its confidentiality, i.e. to ensure that only authorized persons access it.
Only employees of NATIXIS' competent services, involved in recruitment, have access to your data within their clearances. These services include Hum Groin Resources and recruiting services, including the BPCE group.
Similarly, our providers can access your data as needed and securely as part of the execution of their service.
As such, we pass on your Data as needed to other entities in the Natixis or BPCE group.
Some of these recipients may be located outside the European Union.
The list of these recipients, their country and the framework for sharing your data outside the European Union is available here.
How long is your data stored?
Your data is stored for a period of 36 months.
What are your rights to your data?
You can:
- Access all of your data,
- Rectify, update and delete your Data, subject to legitimate reasons,
- Oppose the processing of your Data for legitimate reasons and the processing of your Data for reasonless prospecting purposes,
- Ask for a limitation of the treatments we operate for your Data.
- Make a complaint with a supervisory authority (in Portugal, the CNPD: www.cnpd.pt)
How do you exercise your rights?
To exercise your rights, please contact Natixis Porto Branch DPO by email or mail by providing, name, first name, contact details and providing a copy of your ID.
Natixis Porto Branch Data Protection Officer
Postal address
Rua Santos Pousada, n.º 220
4000-478, Porto
You can, at any time, make a complaint to the competent supervisory authority, namely that of the country of the European Union in which your usual residence is located, or your place of work or the place where the alleged violation of the regulations was committed.