This privacy notice outlines the procedures through which PaperCut Software (“PaperCut”) collects, uses, stores and discloses personal information about you in your capacity as a candidate or applicant for an open position within PaperCut.
Disclaimer: This Notice does not apply to:
Personal data that PaperCut processes about you outside of the application process, such as interaction with the PaperCut website, mobile application, or our social media pages, as well any other non-career websites which we operate or any other means through which you interact with PaperCut as a user of our products or services. In such cases, the privacy policy posted on our website will apply (https://www.papercut.com/privacy-policy/)
Personal data that PaperCut processes about you if you become an employee of PaperCut.
How does PaperCut obtain your personal data?
Generally, we acquire your personal data directly from you. We may also acquire your personal data from third-party sources, such as SmartRecruiters, LinkedIn, former employers, recruitment agencies, conducting interviews, communicating with you during the candidacy process and conducting background checks regarding security, education, previous employment, and references.
What personal data does PaperCut collect about you?
PaperCut collects and uses various types of personal data about you, the specifics of which may vary based on the position you’re applying for, your circumstances, and any other legal requirements.
The examples of the personal data that may be collected are:
name and address
telephone number(s)
e-mail address(es)
country of residence
date of birth
Gender
CVs and resumes
records of qualifications
experience and skills
training records
information about professional memberships
Interview notes
Employment references
work visas and other right to work documentation
records/results of pre employment checks
ID documents such as passport or driver’s licence
emergency contact details
optional demographic information collected on an anonymous basis for reporting purposes
Who do we share your information with?
PaperCut will transfer your personal data to our recruitment system provider SmartRecruiters. As part of the recruitment process, we may share your personal data with third party agencies for background checks or any other necessary steps related to the position you have applied for.
Additionally, upon request from legal and law enforcement or other government agencies, PaperCut may share your personal data as necessary to comply with applicable laws and regulations.
How do we protect your personal data?
PaperCut has implemented privacy and security measures to prevent unauthorized access, misuse, alteration, or deletion of your personal data in accordance with ISO 27001.
When we engage a third-party to process your data on our behalf, we insist that they adhere to our security standards and any specific instructions we provide, ensuring that these standards comply with local applicable laws.
International transfer of personal data:
PaperCut has employees around the world, including Australia, the European Economic Area, United Kingdom and USA. Data may be accessed by staff in these areas as necessary to process your application. In each case where the data is transferred it will be adequately protected by the standard contractual clauses adopted by the European Commission.
How long does PaperCut hold your data?
It is PaperCut’s policy to store your data for at least the duration of the specific purpose, i.e. until the recruitment process is completed or as per the requirement of the local laws. Afterwards, your data will be retained for 5 years so we can (with your permission) keep you updated and contact you if future roles become available which you may be suitable for. You can exercise your right to have us delete the information at any time, per the below.
What rights do you have?
As part of (or in addition to) your legal rights regarding your personal data, you have the right to:
- have us provide you with access to any personal data of yours under our control;
- correct any inaccuracies in your personal data;
- object to any given use, disclosure or other processing of your personal data;
- withdraw your consent to our use of your personal data at any time;
- have us (and any subcontractors) delete your data permanently; and
- have us provide your data to a nominated third party.
You can exercise these rights by contacting us at [email protected]. Please note that, to the extent (and only to the extent) that an exercise of these rights inhibits our processing of data which is material to our assessment of your suitability for employment, your exercising these rights could affect your likelihood of being employed by us.